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Year End Functions for ACCPAC for Windows
Accounts Payable, Accounts Receivable, Bank and General Ledger

Accounts Payable

  • Post all outstanding batches
  • Revalue any multi-currency amounts for source currency vendors
  • Print your General Ledger transaction report
  • Create all outstanding General Ledger transaction batches
  • Print all unprinted posting journals for Invoices, Payments and Adjustments. Then use the Clear History window to clear the data for the posting journals
  • Print, file and clear all your batch status reports
  • Print and file your Aged Open Payables Report for the year end as well as your vendor transaction report
  • Use the Delete Inactive Records window to delete any inactive vendors, vendor groups or vendor remit-to’s
  • Close all Accounts Payable windows and ask other users to leave Accounts Payable
  • Use the Year End window to reset batch numbers and move vendor activity statistics for the current year into the previous year and zero the totals for the new year. Also, optionally reset to 0 the total Invoices Paid and Number of Cheques fields in the vendors notebook and the Total Days to Pay fields in the Vendors and Vendor Groups notebooks.

Accounts Receivable

  • Create any outstanding recurring charge batches
  • Create any outstanding interest batches
  • Post all outstanding batches
  • Revalue any multi-currency amounts for source currency customers
  • Print customer statements
  • Print your General Ledger transactions report
  • Create all outstanding General Ledger transaction batches
  • Print all unprinted posting journals for Invoices, Receipts and Adjustments. Then use the Clear History window to clear the data for the posting journals
  • Print, file and clear all your batch status reports
  • Print and file your Aged Trial Balance Reports for the year end as well as your customer transactions report
  • Use the Delete Inactive Records window to delete any inactive customers, customer groups, customer ship to’s and National Accounts
  • Close all Accounts Receivable windows and ask other users to leave Accounts Receivable
  • Use the Year End window to reset batch numbers and move customer/national account activity statistics for the current year into the previous year and zero the totals for the new year. Also, optionally reset to 0 the Total Days to Pay and Total Invoices Paid in customer and national account activity statistics.
  • Set recurring charge Amount Invoiced To Date totals for the year to zero, so that you can resume invoicing the charges in the new year.


Tax & Bank Service

  • Print, file and clear your tax tracking report for all tax authorities and transaction types
  • Ensure that Bank Services cheques and deposits are being cleared on a regular basis. If you are using the Bank Services to reconcile your bank accounts, ensure that you print, file and clear your Bank Reconciliation posting journals.


General Ledger

  • Retrieve all outstanding subledger batches
  • If you use multi-currency accounting, update exchange rates and revalue account balances as needed
  • Post all outstanding batches for the current year you are closing
  • Print, file and clear all outstanding posting journals
  • If desired, print financial statements and the other reports you require for your records. (GL Transaction Report, Trial Balance Report)
  • If desired, consolidate posted transactions
  • Print, file and clear your batch status reports
  • Back up data
  • Ensure that you have your new year created in the Fiscal Calendar window in Common Services
  • Use the Create New Year window to create and post transactions to transfer the balances in the income and expense accounts to retained earnings and create opening balances for the new year
  • Print and clear the batch status reports and posting journals created by the Create New Year function
  • Back up data
  • Use the Periodic Maintenance window to delete any inactive accounts, prior year fiscal sets and transactions details that are older than the number of years specified to keep history in the GL Options notebook
  • Use the Periodic Maintenance window to reset batches to 1.

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