General Ledger - 6.1A Routine Process Daily Transactions
Enter transactions:
- Use Add/Modify/Delete Batches function
- Retrieve batches from other ACCPAC Plus programs
- Create reallocation batches
- Create recurring batches
Produce audit trail of transactions:
- Print batch listing
- Post batches
- Back up and check integrity of data
- Print posting journals
Do Period-End Procedures
- Create reallocation batches and recurring batches (OPTIONAL)
- Back up and check integrity of data
- Post outstanding batches
- Check sub ledger balances General Ledger control accounts
- Print audit trail reports and listings of records that have been changed
- Consolidate transaction detail (OPTIONAL)
- Print financial statements
Do Year-End Closing Procedures
- Back up and check integrity of data
- Post outstanding batches
- Print and clear all posting journals
- Print comparative financial statements
- Print and clear the Batch Status Report
- Run the Close Year function
- Back up and check integrity of data
- Print audit trail reports
- Run the Change Fiscal Year
ACCOUNTS PAYABLE
6.1A - ROUTINES
Process Daily Transactions
- Enter invoices, credit notes, debit notes and
adjustments:
- Use Add/Modify/Delete Invoice Batches and Add/Modify/Delete Adjustment Batches
functions
- Create recurring invoice batches from archived batches
- Print the batch listings
- Check the data integrity and make a backup copy of the data
- Post the batches
- Print and file the posting journals
Process Manual Checks
- Use the Add/Modify/Delete Manual Check Batches function
- Print the batch listing
- Check the data integrity and make a backup copy of the data
- Print and post the manual checks
- Print and file the Manual Check Register
- Print and file the Check Number Audit List
Print System Checks
- Select transactions for payment:
- Control the timing and amount of selected transactions, using the Control Payments
function
- Print the Pre-Check Register
- Check the data integrity and make a backup copy of the data
- Print and post system checks
- Print and file the Check Register (for system checks)
- Print and file the Check Number Audit List
Do Period-End Processing
- Enter transactions and print batch listings
- Post the transactions, and print and clear the posting journals
- Complete the printing and ;posting of manual and system checks
- Print and clear the check registers
- Reconcile checks
- Print and clear the Check Number Audit List and the Reconciled Checks Posting Journal
- Revalue transactions and print and clear the Revaluation Posting Journal (if you use
multicurrency accounting)
- Print analysis reports (as necessary)
Check data integrity and make a backup copy of the data
Run the Run Period End function:
- Enter transaction clearing date
- Clear vendor history (optional)
- Clear batch status information (optional)
- Print and clear the Period End Posting Journal (if you use multicurrency accounting)
- Print G/L Transactions report; transfer the G/L batch to General Ledger
Do Year-End Processing
Fiscal year end:
- Archive invoice batches for the next fiscal year
- Prepare for period end
- Run the Year End function (to transfer totals to the previous year, and zero YTD totals)
ACCOUNTS RECEIVABLES 6.1A - ROUTINES
Process Daily Transactions
Enter transactions:
- Use Add/Modify/Delete Invoice Batches, Add/Modify/Delete Cash Batches, Add/Modify/Delete
Adjustment Batches functions
- Retrieve invoice or cash batches from third-party CA-ACCESS products
- Import invoice or cash batches from non-ACCPAC Plus programs
Print and file batch listings
Check the data integrity and make a backup copy of the data
Post the batches
Print and file the posting journals
Print statements
Run the Create Recurring Charge Batch function (if required)
Run the Create Interest Batch function (if required)
- Enter outstanding transactions that apply to the statements
- Print batch listings
- Post the batches
- Print the posting journals
Print reports for each billing cycle:
Aged Trial Balance
- Overdue Receivables
- Customer Transactions
Check the data integrity and make a backup of the accounts receivable data
Print statements
Do Period End Processing
Enter and post transactions that apply to the period
Print batch listings and posting journals
Transfer General Ledger and Job Costing batches (if used)
Write off uncollectible accounts or transactions
Clear transactions at period end?
Print reports for each billing cycle:
- Aged Trial Balance
- Overdue Receivable
- Customer Transactions
Run Period End function:
- Enter transaction clearing date
- Clear customer history (optional)
- Clear batch status information (optional)
Check the data integrity and make a backup of the accounts receivable data
Print the G/L Transactions report
Transfer the G/L batch to your general ledger
Year End Processing
Post all open batches and print the posting journals
Print the G/L Transactions report
Transfer the G/L batch to your general ledger
Run the Year End function
ORDER ENTRY 6.1B Routines
Enter Transactions
- Enter and post orders, invoices, and credit notes
- Print picking slips, confirmations, labels, invoices, and credit notes
- Back up and check integrity of data
Do Day End Procedures
- Run Day End Processing
- Print and Clear the Invoice/Credit Note Audit List
- Print and clear required reports
- Retrieve data in Sales History (if required)
Month end
Year end
INVENTORY RECEIPTS (Purchase Orders)
Routines
Enter Transactions
- Enter and post new orders, receipts, and returns
- Print orders, receipts, returns and labels
- Back up and check integrity of data
Do Day End Procedures
- Run Day End Processing
- Print and Clear the Orders/Receipts/Returns Audit List
- Transfer transactions to Accounts Payable, if necessary, or post to a manual accounts
payable ledger
- Print and consolidate (Optional) the G/L Transactions list, then transfer transactions
to ACCPAC Plus General Ledger or post to a manual General ledger
Month end
- Post transactions to General Ledger and Accounts Payable if any outstanding.
Year end
INVENTORY CONTROL 6.1B - Routines
Process Daily Transactions
Process transactions for:
- Purchase orders
- Receipts
- Shipments
- Adjustments
- Stock transfers
- Item assemblies
Do Period End Processing
- Process transactions
- Print reports
- Print and clear audit lists
- Print and consolidate the General Ledger Transaction list
- Transfer Inventory Control transactions to General Ledger and Job Costing,
- Run the Period End Processing function
- Adjust any period-end dates
Do Year End Processing
- Prepare for period end
- Run the Year End Processing function
- View new year-to-date and last year figures
Locations:
Gives the Department code to be used
If mark-up is selected, then the mark-up is from standard cost
Categories:
**If department code not supplied, will get it from Location code
Cost of Goods Sold : Expense account for goods sold
Sales Revenue: Revenue account to record sales value
Sales Returns: Revenue account to record return sales value
Cost Variance: For Standard Costing Only
Records the difference between standard cost and actual cost
Account Sets:
**Uses the department code given
Costing Method :
Moving average: Adds all costs together and divide by quantity
LIFO: Last item in, First item out (Cost from newest item)
FIFO: First item in; First item out (Cost from oldest item)
Standard Cost: Assign a fixed or budget cost
User-specified: User enter the cost at the time of the sale
Examples
G/L Depart G/L Depart
Cost of Goods Sold : 5120 blank 5120 1010
Sales Revenue: 4120 blank 4120 1020
Sales Returns: 4250 blank 4250 1030
Inventory Control : 1260 blank 1260 1040
Receipt Credit : 2430 blank 2430 1050
Adjustment/write off: 5130 blank 5130 1060
Assembly cost credit: 5210 blank 5210 1070
Location has a Department Code of 9000
- Receive$100 worth of Inventory
Inventory Control $100 1260 blank 1260 1260
Receipt Credit $100 2430 blank 2430 1050
- Sell an item for $150 that cost $100
Cash or AR $150
Sales Revenue $150 4240 9000 4240 1020 Cost of Good Sold $100 5120 9000 5120 1010
Inventory Control $100 1260 blank 1260 1040
- Payment of Inventory Purchase Invoice
Receipt Credit $100 1260 blank 1260 1050
Cash or AP $100
- Assembly of new item with $25 of additional labour and non-inventory material
Inventory
Control $125 1260 blank 1260 1040
Inventory Control $100 1260 blank 1260 1040
Assembly cost credit $25 5210 blank 5210 1070
Please note that the Locations Department code only replace BLANK department
codes for account codes in the Category setup. If a Department code is given in the
Category setup, then that department code is always used.
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